Secretary

at Life Anncron Hospital
Location Klerksdorp, South Africa
Date Posted May 14, 2019
Category Administrative Jobs in South Africa
Job Type FULL_TIME
Currency ZAR

Description

 

Introduction

An opportunity has arisen for a dynamic and professional secretary to provide administrative and secretarial support to the Hospital Manager, Lukas Greeve and the Life Anncron Management team. The successful candidate will have highly developed communication skills, including excellent writing skills. He/she will be involved in organising diaries, setting up and preparing documentation for meetings, dealing with e-mails and correspondence, and will be 1st point of contact for queries and telephone calls.

 

Critical Outputs

Proven ability to communicate and interact with all levels of personnel with tact and diplomacy

Flexibility in judgment to assess and deal judiciously with multiple, competing work demands

Maintain schedules and calendars.

Plan and organize meetings &coordinate external visitors

Make travel arrangements (including attendance at meetings)

Arrange social events with internal and external customers & assist with marketing events

Access, maintain and distribute various types of technical and staff data including reports, letters, mailing lists and memoranda.

Coordinate control of ISO 9001 documents Maintain appropriate files and information to allow expedient liaison.

Editing, typing and prioritizing correspondence and meeting minutes

Perform administrative support including ordering supplies, mail distribution & labour hours

Requirements

High school matric certificate with an office administration qualification preferred .

3 to 5 years Secretary/PA experience desirable

Accuracy, speed and attention to detail are important, as are good language and grammar skills.

A sound working knowledge of Word, Excel, PowerPoint and Outlook and good copy typing speeds are essential

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